Te Rōpū Marutau o Aotearoa (TRMA) Privacy Policy

Our Privacy Policy aims to provide clear answers to your questions about privacy and personal data use at TRMA. If you have any further questions, please contact our Privacy Officer by email at info@trma.co.nz

The information we collect includes personal information provided by you when you interact with us, such as when you register as a member or corporate supporter, or participate in events or continuing professional development. We may also collect general location information, additional information requested during sign-up, aggregated information generated by our systems or third-party systems, and other information that does not personally identify you. Providing this information is necessary for us to deliver relevant products and services, and you may choose not to provide certain information.

Who does TRMA share my information with?

We may need to share or disclose:

1. Some of your personal information to our third-party service providers who assist us in providing and managing our services, such as customer service, billing, and analysis. We limit their access and ensure they use your information in line with our privacy policy.

2. Aggregated and anonymized tracking information and other non-personally identifiable information to third parties for business purposes such as market analysis, member profiling, marketing, and advertising.

3. Information about your website usage, click stream data, and interactions with TRMA digital promotional materials to third parties, who may use it to improve their services according to their own privacy policies.

4. Your personal information to third parties if required by law in good faith.

5. Personal information authorized by you for sharing with other members via internal membership databases for circulation to other members.

How might TRMA use my information?

We collect and use your information for various purposes, including:

1. Verifying your identity and assisting with password or login details for accessing our services.

2. Authorizing and processing credit card transactions through trusted third-party payment solution providers.

3. Providing products and services to you, including communication related to your TRMA membership.

4. Sending you information about other websites, products, and services that may be of interest to you.

5. Identifying and preventing harm, such as fraud, spam, and data security incidents.

6. Measuring and improving our marketing, promotions, and publicity through direct marketing, market research, and surveys.

7. Any other uses authorized by you.

8. We will ensure that the information we use or disclose is accurate, up-to-date, complete, relevant, and not misleading.

What happens if I interact with any of TRMA’s content providers, advertisers, or partners?

When you interact with third parties that advertise with us or provide content through our website, they may have different privacy policies than us. We do not control their actions, and it’s recommended to review their privacy policies before providing them with your personal information, even if you’re using our services.

How does TRMA use Cookies and similar tracking technologies?

Why does TRMA use cookies?

We use cookies or similar tools, such as beacons and local storage, including through third-party advertising service providers, to collect and store information about the use of our services. While these tools do not directly identify you, the information collected is linked to a unique user identifier code assigned to you, allowing us to understand your viewing habits and interests to better deliver our services.

How is cookie information used?

We may use the information generated by cookies or similar tools to:

1. Track traffic patterns to and from our site, including pages visited, time spent on each page, date and time of visit, and referring pages.

2. Enable members to use certain services without needing to log in each time and access member-restricted areas of the site.

For users based in the European Union, we do not use, collect, or store tracking data for interest-based advertising purposes, as far as we are aware.

How can you control cookies and the information we collect?

Most browsers accept cookies automatically, but you can choose to refuse cookies by disabling them in your browser settings or deleting them from your hard drive. You do not need to have cookies enabled to use our website, but some features may require them in the future. Disabling cookies may affect the frequency of display of certain ad formats. You can also use your browser’s private browsing feature, such as “Incognito Mode” in Chrome or “Private Browsing” in Safari, to prevent long-term storage of cookies.

How can you control the personal information we collect?

You can access or modify your profile at any time on your user profile page. If you believe any information we have is incorrect, you can request us to correct it. If our collection, use, or disclosure of your personal information goes beyond what is stated in this Privacy Policy, we will give you the option to opt out or opt in prior to signing up for a service. You can also unsubscribe from receiving messages at any time by following the instructions in the message, and your email address will be suppressed from future communications on that email distribution list.

TRMA prioritizes the privacy and security of your personal information. We utilize industry standard security technology and regularly monitor our data infrastructure to ensure your information is protected. However, no service can be completely secure. If you have any concerns about the security of your account or personal information, please contact us immediately at admin@trma.org.

You have the right to request access, updates, and corrections to your personal information under the Privacy Act 2020. We will retain your information for as long as reasonably required, but you may request deletion of your information or account suspension. Please note that we may need to retain certain information as required by law or for legitimate business purposes.

If you wish to inquire about the personal information TRMA holds about you, please contact us at info@trma.co.nz

In the event of a privacy breach involving your personal information, we will notify the Privacy Commissioner and affected parties as required by law and as soon as practicable.

TRMA reserves the right to update and revise this privacy policy, and we will notify you of any changes through site announcements or email notifications.